Service

AI‑Powered Inbox & Workflow Setup

Add an AI helper that answers common questions, gathers job details, and sends the right replies so you’re not stuck answering the same messages all day.

For teams drowning in repeat questions

If your phone, inbox, or DMs are full of the same things over and over, this system takes the first pass so you can focus on real work.

  • • You answer “Do you do X?” and “How much is Y?” all day long.
  • • You want better info from leads before you jump on the phone.
  • • You’re curious about AI, but don’t want something weird or risky.

What this system focuses on

  • • Fast, accurate answers to common questions.
  • • Collecting job details before you get involved.
  • • Routing the right requests to the right place or person.

What you get

A practical AI assistant, wired into your real‑world tools and ways of working.

AI helper setup

An AI assistant trained on your services, service area, policies, and FAQs—ready to handle the most common questions.

Smart routing

Rules for where different requests go: emergencies, quotes, and quick questions each follow a different path.

Control & training

A short training session and guide so you can review conversations, adjust what the AI knows, and turn it off anytime.

How the project works

We start from your real messages, then design an assistant that feels like part of your team.

  1. 1. Message audit

    We look at recent calls, emails, and DMs to see what people actually ask and how you like to respond.

  2. 2. Assistant design

    I choose the right place for the AI (site chat, email helper, form assistant) and outline exactly what it should handle and what it should leave to you.

  3. 3. Setup & routing

    I connect the AI to your tools, set up routing rules, and make sure notifications go where you want them.

  4. 4. Testing with real scenarios

    We run through real‑world examples and refine answers, hand‑off rules, and tone until it feels right.

  5. 5. Training & handover

    You get a walkthrough and a simple guide so you can monitor, adjust, or pause the assistant whenever you want.

Pricing for this system

Most small businesses land between these ranges for a full setup.

Typical range

$1,600 – $2,500

Pricing depends on how many channels you want the AI to help with, how complex your routing rules are, and what tools we connect to. After our first call, you’ll get a fixed price for your setup.

Questions about the AI‑Powered Inbox & Workflow Setup

Who is this for?+

Local businesses that get lots of calls, emails, or DMs with the same kinds of questions and want help handling the routine parts.

Will the AI sound like a robot?+

I train it on your services, policies, and tone, then we test and tweak together. The goal is a smart helper that sounds like your business, not a script.

Can the AI give wrong answers?+

It can if set up poorly. I limit what it’s allowed to say, feed it your exact info, and set clear rules for when it should hand off to you.

Where does the AI live?+

Usually as a chat on your website, an assistant that helps with email replies, or a helper tied to your contact form. We’ll pick what fits how you work.

Can we start small and expand later?+

Yes. Many clients start with one helper and add more channels or rules once they’re comfortable.